Student Recital Procedures

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University of Miami Frost School of Music

Student Recitals

PROCEDURES, TIMELINE, AND GUIDELINES

Required recitals for the Fall and Spring Semesters may be scheduled beginning in the Spring Semester of the previous academic year. Approximately one month into the Fall Semester, elective recitals may be scheduled.

All student recitals, whether required or elective, must be approved by the respective studio teacher and cleared through the Manager of Concert Halls regardless of location.

Select a date	Two weeks prior to your recital date	One week prior to your recital date
On the date/time of your rehearsal	On the date/time of your recital	One week after your recital

Cancellation Policy

Select date

For recitals in a Frost School of Music facility, the student must contact the Manager of Concert Halls to determine whether the selected recital and rehearsal dates are available. If the dates are available, the selected date will be penciled in for a maximum of 3 days. During this three-day period, the student must contact the studio teacher, the accompanist, other musicians that may be needed in the recital, and members of the student's family to ensure that the dates are acceptable to all. For recitals held outside School of Music facilities, the student must contact the appropriate person and follow their required reservation procedures.

The student must complete the blue form, Request for Student Recital Date, including the signature of the studio teacher, and return it by the end of the third day. On the fourth day, the requested date will be released.

Along with the request form, a $60.00 deposit must be submitted. The deposit will be forfeited in the event of a cancellation. After the recital, $30.00 will be returned to the student; the other $30.00 will be used to cover the cost of programs and staff.

At least two weeks prior to the performance date:

The student must complete the Recital Program Information sheet and bring it to the Manager's office. It must be signed by the studio teacher.

For required recitals held in Gusman or Clarke Halls, 70 copies will be provided at no additional charge (150 for conducting recitals). For elective or "off-campus" recitals, there will be a charge of $.10 per copy.

NOTE: Programs will not be accepted without the studio teacher's signature or without the composers' dates of birth and death. If the composer is still living, the year of birth and date of the composition is required. Typesetting, reproduction, and distribution of program notes and acknowledgements are the responsibility of the student.

The student must pay for recording and/or sound reinforcement. The recording of graduate recitals is required; undergraduate recitals are optional. Recording services will only record those performances that are held in Gusman and Clarke Halls.

NOTE: Late fees apply to both the submission of the Recital Program Information sheet and paying for sound reinforcement and/or recording less than 14 days prior to performance.

One week prior to the recital date:

The student will be called in to proofread the program; changes will not be allowed after final proofreading.
The recording and/or sound engineers to discuss will contact the student to discuss the student's needs.

On the date/time of the rehearsal, the student must contact Gusman Hall to gain access to the hall. The student is responsible for the set-up and teardown of the stage. The hall must be cleared out in time to allow for the next rehearsal to begin on time.

NOTE: Failure to leave the hall in good condition may subject the student to the forfeiture of the deposit.

On the date/time of the recital:

Programs will be printed and in place; if the recital is not in Gusman or Clarke, programs must be picked up the afternoon of the performance (Friday for weekend performances).
Arrival time should be no earlier than the designated set-up time.
The student must communicate needs with the stage manager (for example, staging needs: chairs, stands, piano, etc.; breaks between pieces; intermission, etc.).
The recital must start on time.
Receptions must be held outside the hall.

NOTE: Food and/or drinks brought in by the performer(s) may subject the student to forfeiture of the deposit.

One to two weeks after the recital:

The student will be contacted to pick up the CD (if applicable).
The $30.00 deposit will be available for pick up.

Cancellation Policy:

Student recitals cancelled for any reason other than documented serious illness or death in the family may not be rescheduled in the same semester within the Frost School of Music facilities. In the case of cancellation at any time after the recital date is finalized, the deposit will be forfeited in full.