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TECHNOLOGY POLICY AND PROCEDURES |
Guidelines for Advertising, Sponsorship and Links to UM
Web Sites
OFFICIAL
UMSOM FACULTY WEB PAGES
DEPARTMENTAL
and ENSEMBLE WEB SITES
INSTRUCTION, RESEARCH, AND CREATIVE PROJECT WEB PAGES
Univesity of Miami Technical Support
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TECHNOLOGY
POLICY AND PROCEDURES
Due to rapid changes in the technological and legal
environment, this policy is subject to change. All updates will be provided in
writing at http://www.music.miami.edu/webpolicy.
This document outlines the policies and procedures
regarding access to and acceptable use of e-mail and Internet services by
members of the University of Miami School of Music (UMSOM) faculty, staff, and
administration. Individuals are
encouraged to make use of these tools to carry out their professional
responsibilities; therefore access to the University Local Access Network (LAN)
will be provided to those members of the faculty, staff, and administration who
are eligible and who desire entry.
Violation of these policies and procedures may be grounds for having
access to the communication services restricted or revoked.
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Access to the UMSOM web site is restricted to the
Director of Technology and his designates, with the following exceptions:
Internet Protocol Address - Each faculty member,
staff and administrator will be issued an IP address (individual computer
identification address for data transfer over the Internet). This address is obtained from the UMSOM
Technology Department during the installation of a computer system and must
remain with that person throughout his/her employment at the School. Since this address is unique, it is required
that a faculty member utilizing a laptop computer during his/her lectures,
utilize that specific IP address; the same applies to those faculty members
traveling with laptops who will require access to the Internet. A staff member from the UMSOM Technology
Department will assist in the configuration of the laptop, if necessary.
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This policy delineates those activities that are
permitted and prohibited. It is the
responsibility of each UMSOM employee who is granted access to these tools to
follow this policy when using the e-mail and Internet.
·
Approved posting on the web without the need to coordinate with other
offices (only if no revenue or other remuneration is paid to the University):
A.
Links to other universities or other not-for-profits, when relevant to
UM site.
B.
Announcements about UM events, grants, etc.
C.
Sites that provide the ability to download free web software that is
needed to access a UM web page (e.g., Acrobat Reader, RealPlayer).
D.
Technical support sites.
E.
Links from faculty pages to publishers of their books, or other
publications (i.e., recordings).
F.
Outside sites that provide services to users that are directly relevant
to the UMSOM page from which they are linked, even if the outside site contains
banner ads, if no revenue is involved.
·
Postings that must be approved by the office of Business Services,
Controller's Office, Development, Information Technology and/or the President's
Office:
A.
Sites providing services which the University has outsourced through a
contract for which the University receives no revenue.
B.
Sponsorships (grants to the University with expectation of
acknowledgement).
C.
Acknowledgement of arrangements with companies that have offered
services or products free or a substantial reduction, with the understanding
that "Powered by…" or another form of acknowledgement of such an
arrangement is included on the web site
D.
Site that generates revenue based on number of hits or from transaction
fees resulting from a purchase from the outside company.
E.
Portal Sites (e.g., Yahoo.com).
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·
Official Faculty pages are posted at music.miami.edu/faculty/facultybydept.html and
are maintained by the individual faculty member through the use of Story Server templates. This software program allows for easy entry
of biographical information, etc. without the use of HTML code. The Director of Technology or a designate
will provide Story Server access and instructions for those faculty members who
request it. Until the information
contained on this folder is updated by the respective faculty member, current,
on-hand information will be used. All
information posted on the server by faculty members must go through the
appropriate approval process prior to going "live".
·
The following is permitted on Official Faculty Web Pages (pending approval):
1.
Portrait of the faculty member.
(Must be submitted to the Director of Technology in .jpg or paper
format.)
2.
A link to a listing of publications/recordings.
3.
Links to a Personal Web Pages that comply with this policy.
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·
Personal web/home pages are encouraged and links to those
pages will be provided through the faculty members' respective
music.miami.edu/faculty page. Personal Web pages are those
developed by students, faculty, and staff that contain non-official information
about the authors, including their backgrounds, interests, and/or opinions.
Although the University allows personal Web pages, they are not considered
official Web pages of the University.
·
Upon submission of a Personal Home page link within an Official Faculty
page, the following disclaimer will be placed on the faculty member's site:
"This personal Web
page is not an official University of Miami Web page. See disclaimer."
at "See disclaimer" is a
link to the following statement:
"The University of Miami provides personal Web pages
for students, faculty, and staff as a forum for self expression. The contents
of both the Web pages themselves and/or of material accessed via links to other
pages may contain material that some may find offensive. The views and opinions
expressed I n the pages below are those of the page authors only. The
University accepts no responsibility for the contents of these pages.
The content of such pages is not
in any way an official publication of the University. Neither the contents of
the pages nor the linked pages have been reviewed or endorsed by the University
of Miami. If you believe that you might be offended by the contents of the
pages, you should not access personal Web pages."
·
Links that violate the afore-mentioned policy will be cause for deletion
and disciplinary action as outlined in the policy.
·
A
personal Web page is the responsibility of its author rather than the
University. Each department should determine whether to allow links to the
personal Web pages of faculty, staff, and students, and, if allowed, the
responsible department designee must ensure that a University of Miami
Personal Web Page Agreement is on file for each personal page on the
departmental server and that appropriate disclaimers are included on the menu
providing links to personal pages.
·
All
personal Web pages must comply with the "Policies Relating to Personal Web
Pages" (Section 4), "Policies Relating to Web Page Content"
(Section 1), University policies relating to computer use (Finance sections
F040, F045, and F046 of the University of Miami Policies and Procedures
Manual, which deal with software copyright protection, computer access and
confidentiality, and use of computer systems and networks, respectively), and
any relevant department, school, or college policies. Individuals must not
publish any information about others that might violate the Family Educational
Rights and Privacy Act or any other law that pertains to dissemination of
information that would apply to the University. Before a link will be made from
the University site to a personal Web page or before such a page is housed on a
server connected to the University network, the author must indicate
that his/her personal Web page is in compliance with these policies by signing
and submitting the University of Miami Personal Web Page Agreement available
at:
http://www.miami.edu/UMH/CDA/UMH_Main/1,1770,2509-1;3291-3,00.html
·
There
are no design guidelines for personal Web pages, but the appearance of personal
Web pages must differ substantially from that of official UMSOM Web
pages. Furthermore, personal Web pages must not include the University
of Miami or UMSOM logo.
·
System
administrators who are responsible for servers containing "personal"
directories are authorized to remove any and all personal Web pages of faculty
and staff whose employment has been terminated. Such Web pages will be removed
within a year of termination.
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·
At the
Department's or Ensemble's request sites will be created by the Director of
Technology or a designate and will be designed to be consistent with the
School's home page.
·
The
department or ensemble, at its own discretion and expense, may alter the
contents and appearance of their page.
All contents and proposed alterations must be reviewed and approved by
the Director of Technology.
·
All official Web pages for
the Phillip and Patricia Frost School of Music must reside on a server administered
by the School.
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·
Request for Access to a course, research (creative projects)
folder must be submitted to the Director of Technology (http://www.music.miami.edu/courses/accessrequest). All online course materials are located
within the /courses directory, grouped into directories by course offering and
section number. All research and
creative project material are located within the /research directory, grouped
by
·
Web
pages relating to research and instruction, although not technically
"official Web pages" of the University, must be consistent
with the academic mission of the University.
·
The
principal investigator or instructor developing the Web page, rather than the
School, has responsibility for contents, links, images, and adherence to
policies.
·
All
research and instructional Web pages must comply with the "Policies
Relating to Research and Instructional Web Pages" (Section 3),
"Policies Relating to Web Page Content" (Section 1), University
policies relating to computer use (Finance sections F040, F045, and F046 of the
University of Miami Policies and Procedures Manual, which deal with
software copyright protection, computer access and confidentiality, and use of
computer systems and networks, respectively), and any relevant department,
school, or college policies. Instructors must not publish any
information about their students that might violate the Family Educational
Rights and Privacy Act.
·
Copyright
for Material Developed at the University of Miami: Web pages developed
at the University of Miami that relate to research and instruction must contain
an appropriate copyright notice if necessary. Ownership of copyrights for Web
pages dealing with research depends on the conditions of the research grant and
on arrangements made with other researchers involved. Syllabi and course
material should contain a copyright notice for the instructor developing the
course similar to the following:
Copyright xxxx (year), Dr. John Doe.
All Rights Reserved
·
Students
are permitted to print only a single copy of this material for their own use
for educational purposes.
·
Disclaimer: Syllabi should contain the
following disclaimer (or similar language) on the Web page:
"The material in this syllabus was accurate at
the time of publication but is subject to change."
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OTHER COURSE PAGE OPTIONS
(Recommended)
·
Any faculty member can obtain a course Web site on courses.miami.edu Web
server. Web-based CourseInfo will allow
you to create course home pages easily.
You will be able to post your syllabus, hold on-line discussions,
provide links to other sites, assess student learning, and make class
announcements.
·
For further information, see: http://www.miami.edu/UMH/CDA/UMH_Main/1,1770,2666-1;3174-2;1735-3,00.html
or contact Bill Vilberg in the Instructional Advancement Center at 284-3949.
·
For courses requiring the posting of student web pages (e.g., MMI 103),
a sub-folder will be provided within the /courses directory. This folder will be cleared at the end of
each academic year (May 31). The
instructor must contact the Director of Recording Services for personal and
student access.
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The contents of all official Web
pages are copyrighted by and are the property of the University of Miami. Each
official UMSOM Web page must include the following:
Copyright xxxx (year), University of Miami. All
Rights Reserved.
This
statement must serve as a link to copyright and disclaimer information.
For most official pages, the copyright statement
would link to the following information:
Copyright xxxx (year), University of Miami. All Rights Reserved. No material from this Web site may be copied, reproduced, re-published, uploaded, posted, transmitted, or distributed in any way except that you may download one copy of the materials on any single computer for non-commercial, personal, or educational purposes only, provided that you (1) do not modify such information and (2) include both this notice and any copyright notice originally included with such information. If material is used for other purposes, you must obtain permission from the University of Miami to use the copyrighted material prior to its use.
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· It is requested that each faculty member, staff, and administrator utilize an e-mail address in the following format: me@miami.edu for the following reasons:
Periodically during the year, the University and UMSOM will send out
important information about deadlines and special opportunities, only those with
registered e-mail addresses are notified.
· If you wish to use electronic class mailing lists, you must register your email address so that a list is
created automatically for the course or courses you are teaching.
· If you routinely use another e-mail program or server (e.g., me@aol.com), an alias e-mail address can be
created. In this manner, all e-mails sent to me@miami.edu are routed to
me@aol.com.
Information on this procedure and access to the University's Exchange System is available at:
https://www.miami.edu/hraa/forms/hr-email-req.htm
·
To open an e-mail account, each faculty member must fill out the
Exchange Access From, which is available on the Web site https://www.miami.edu/hraa/forms/hr-email-req.htm.
·
Answers to frequently asked questions are available through the Web by
connecting to: https://www.miami.edu/hraa/forms/hr-email-req.htm.
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In March of each year, faculty, staff, and
administration will have the opportunity to upgrade their system (i.e., PC/Mac,
software, peripherals). This fund is
available only during this specified time of the year and should be used for
planned and desired system upgrades.
This procedure is headed by the Associate Dean for Administration and is
subject to approval based on need and budgetary constraints.
For requests that are not approved/funded during
this time, the Department may choose to:
·
purchase the equipment at its own expense
·
re-submit a request from the Annual Needs Budget the following year.
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Information Technology
Support Policy:
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· For courses requiring the posting of student web pages (e.g., MMI 103), a sub-folder will be provided within the /courses directory. This folder will be cleared at the end of each academic year (May 31). The instructor must contact the Director of Recording Services for personal and student access.
·
E-mail - All students at the University of Miami are provided with free
email on UMSIS (Student Integrated System).
Information may be obtained at: http://www.umsis.miami.edu/docs/umsis_guide.html.
· Students' Personal Web Pages - are located on the University's server at: http://www.students.miami.edu/. Personal home pages may not be maintained on a UMSOM server. Personal Web pages for students should be reviewed when the student graduates, permanently withdraws, or is not enrolled for two consecutive semesters (excluding official leaves of absence).
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The University and UMSOM reserves the right, using
its sole discretion, to remove from its servers or disconnect from its network
any material or Web pages that is in violation of University policies, of UMSOM
policies, or of applicable laws. The Webmaster is responsible for protecting
both the system and users from abuses of these policies and laws. Pursuant to
this duty, the Webmaster may informally and/or formally communicate with
offending parties and give instructions as to necessary steps to be taken to
correct such violations. In certain cases the University or UMSOM may
temporarily or permanently deactivate a Web page. Questions about whether
material on a Web page violates applicable policies or laws will be referred to
a committee that includes representation from the General Counsel's Office and
from the faculty. Any enforcement of policies will be made pursuant to
appropriate administrative procedures applicable to the offending party.
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revised: 03/19/07 02:21 PM